Category Cloud Hosting Updates

QuickBooks is the best solution to manage accounts, cash flows, customer operation, finances and taxes of a firm. Accountants and Bookkeepers are very familiar with easy to use agile software accounting application system for managing trades and commerce while it is evident that a business can operate its trade in any domain although the operation of accounting and finance department remains same for all firms irrespective of size and domain. Every business makes better functioning of its modules to deliver better incomes when using the accounting software. Its popular accounting business management software running operating for small and medium enterprise even startups establish new business with it. The core accounting module of the QuickBooks is required by all the corporations, industries and they get customized QuickBooks on demand. Intuit offers tailor made features of the accounting that are invoicing, inventory, sales, payment, manufacturing, value added tax, customer relationship management, reporting, finances and payroll. Applications like Microsoft Access, PowerPoint, Excel and others apply integration to access, edit, remove or transfer data from one source to another which simplifies the data process. The system integration resolves the need manual data entry as automatic software does all.

QuickBooks: Simple Accounting

QuickBooks is available for users to learn the system free. Users can install the app on any device and learn. QuickBooks is compatible to most devices hence users have freedom to access any device and learn the accounting. The development in the IT has enabled more security to the accounting application. The hosting of the QuickBooks is secure with bank level security which validates access to recognized user access only. On web QuickBooks hosting, users have freedom of access, freedom of device and storage of company data at specified servers with backup of data. Data re backup everyday on schedules and managed by the hosting providers at low costs. The QuickBooks on cloud is cost effective enterprise application management which offers subscription based services. The hosting charges are paid by the client based on the number of assigned users to the QuickBooks application. QuickBooks is best method to utilize the application for the commerce and trade on desktop. It is the company owner who decides the hosting method for its business. Desktop hosting is the legacy system which has the base of many organizations to run QuickBooks on local servers. Cloud server hosting has unlimited benefits and scalability though the point of online security is still a concern to many businesses.

QuickBooks hosting on cloud remote servers are very effective when a user is away from office and wants to check the business updates can instantly. QuickBooks users need a device and secure internet network connection to connect the application on servers with a web browser. QuickBooks hosting is on demand client services to manage the businesses of any domain. It integrates two or more application and users can collaborate on the real time system. The customers of Cloud hosting of QuickBooks are free to use the hosting till they desire and exit anytime. It’s a multitasking application hosting environment allowing multiple user access.

I am John Cox, a professional web content writer in Sagenext Infotech LLC. I have panoptic experience in writing about QuickBooks Hosting, QuickBooks Hosting Providers and QB Online.

Source by John

There are several strategies to consider.  First one would be to void Open (or not completely applied Invoices, Payments, Credit Memos, Finance Charges, Miscellaneous Charges, Returns).  In Purchasing Series button on the left side of your home page click on Purchasing, then in the central pane locate in Transaction section Void Open Transactions button/link (modern Corporate ERP is so similar to the web interface that the link is often the same as the button, or at least this might be how you feel about new Microsoft Dynamics user interface, it is recognizable for you if you have reasonable exposure to Microsoft Office 2010, 2007 or 2003):

1. Open Transactions Voiding.  Voiding Requirements to the Voucher (Vendor Invoice, Finance Charge, Miscellaneous Charge, Return, Credit Memo) – it should be posted, plus it must be hundred percent unapplied, plus the vendor should be temporary or active.  If you are voiding Scheduled Payments, consider posting all of them in the future periods and then void them individually document by document, this procedure should result in wiping out Scheduled Payment from Great Plains PM (the procedure to void Scheduled Payments in Receivables Management module is symmetric, we can also help you with SQL scripting to remove SP from both AP or AR call us for details)

2. Historical PM transaction voiding.  Here you are restricted to Payments, Credit Memos and Returns to be voidable if they have historical status (RM3XXXX tables, versus open status RM2XXXX tables).  Additional observation – you can void historical transactions only when you have Print Historical Trial Balance marked checkbook in PM Setup window, or have Maintain History by Transaction marked on the Vendor record (or if it is propagated from Vendor Class update)

3. Customization Tools and Options.  The tool selection depends on the user interface.  If you need to customize fat client (also exposed via Citrix or Microsoft Terminal Server or Remote Desktop in small organization).  In Business Portal you naturally use Microsoft Visual Studio C# or VB.Net programming.  In the case of old traditional fat client we recommend you to review GP Dexterity, eConnect, Modifier with VBA, Extender, Web Services for Dynamics GP, and probably Integration Manager

4. PM Module transactions workflow.  Here we would like to mention just one nuance – if you post your Vendor Invoice and apply Payment / Credit Memo / return to this document – it is automatically moved to the historical tables (this is not the case, when you are in Receivables Management module, where moving transactions to history is done in Receivables Utilities)

5. Deleting the vendor in PM module.  There are nuances to consider.  First of all Vendor has its status: Active, Temporary or Inactive.  If vendor status is active, you cannot delete it if the vendor has current balance (including POP transactions or Purchase Order Processing Module activity)

6. Notes for Dynamics GP or former Great Plains Dynamics International customers in Estonia, Latvia, Poland, Georgia, Russia, Romania, Italy, Turkey, Germany, UK, Australia, New Zealand, Egypt, Saudi Arabia, Lebanon, Syria

Source by Andrew Karasev

There are certain tools that have been so widely used that they are now synonymous with modern business practice. If you want to be counted among the real experts of business community make sure you recognise the importance and popularity received by one of the business tools by the name IVR hosting. Notwithstanding the numerous advantages of the IVR system,it’s usage is further enhanced by trying to be a part of the business community who is considered tech savvy thereby avoiding themselves to be called outdated.

An essential product for modern business

The initial beginning of these products are for an exclusive or niche market. These technologies become such an important part of a business community that eventually everyone is almost forced to take it up at the cost of losing certain good old business practices. IVR hosting has therefore has changed from a luxury to an essential item for the modern business. Even those who do not have it at the moment will have some future plans for acquiring it as part of their ongoing developmental plans.

The skeptical voices begin to grumble

One might then wonder about the costs of these IVR hosting projects and whether the expected returns in any justify the attention that they can get from the business community. Ignoring the IVR hosting developments just because you doubt it’s efficiency is sure going to make your staff have a lot of workload. Customers these days are in millions not in dozens. More customers also means more complains. Can you imagine the hotch potch happening if all you customers end up calling you at the same time. There will be a standstill literally. If you don’t have IVR hosting plan this is the price you pay.

On the other side you can see issues pertaining to the management and delivery of the IVR hosting system. These complaints could escalate to the extent that only human intervention will do in order to diffuse the situation. You then have to wonder whether it was all worth it to get an IVR hosting system when you could have used human beings in the first place and avoided the problems of trying to correct the mistakes that have been made. It will be quite difficult for you to decide if you want to use the IVR system or not especially if you aren’t too confident of its productivity and quality.

I believe that most of the skeptical voices about IVR hosting projects are due to the fact that this is really new technology for some companies and many people will take some time to adjust and begin to appreciate some of the great things that it can bring to modern business practice. There are going to be some people who may almost refuse to learn.

Source by Shristy Chandran

Microsoft Dynamics GP fits to mid-size and larger businesses in Southern California: Los Angeles, Orange County, San Diego.  Our company serves you locally from the office in Carlsbad, north of San Diego and just South of Orange County.  Great Plains implementation methodology review:

1.       GP software licenses sale.  You can only purchase Dynamics GP licenses through GP VAR or certified partner.  Each GP partner or ISV has unique set of skills and specializations, so you should do your MBS partner selection appropriately.  If your company is local business in Southern CA, then the first criteria might be finding local Microsoft Great Plains Reseller.  However if your ERP implementation requires custom logic and complex integration, you can make technical expertise more important in selection

2.       Implementation phases.  Typical implementation is divided into several phases: GP installation, initial data conversion or entering beginning balances, user training (often precise, as your business processes dictate), switching to production mode (sometimes customers prefer running legacy accounting and newly implemented GP in parallel for one month to compare results)

3.       Integrations and EDI.  As new ERP should coexist with your remaining legacy applications, integrating often is a plan.  In GP you have following integration tools: GP Integration Manager, eConnect, SQL Stored Procedures, Great Plains Dexterity (which is also one of the major tolls for customizations).  Simple Electronic Document Interchange could be realized via SQL Stored Procedures with precise field formatting

4.       Alba Spectrum specialization.  Our company is strong in technology challenging projects, where you need advanced custom programming, cross- platform integrations and reporting.  We also carry strong industry expertise and advise on ERP platform selection: GP, SAP Business One, MS CRM, etc.  For Southern CA area, our local consultants are bilingual and speak English and Spanish, meaning that we are good fit if you are doing business across the border in Maquiladora manufacturing belt or downstate Mexico

Source by Andrew Karasev

Software-as-a-Service (SaaS) – meaning delivering software as a service over the web – is increasingly popular for its ability to simplify deployment and reduce customer acquisition costs; it also allows developers to support many customers with a single version of a product. SaaS is also often associated with a “pay as you go” subscription licensing model. It has some demerits too. Customer cannot customize the software as per his requirement. They have to run business process as per the software service.

SaaS comprises a wide spectrum of software services. Sometimes these software services provide stand-alone application functionality, and sometimes they are used as building blocks for more complex services. They can either provide core infrastructural capabilities, application functionality, or enhancements to existing functionality on servers and clients. Microsoft provides a range of services that can be leveraged to build your Software-as-a-Service solutions.

Core Services offered by Microsoft

Windows Live and Microsoft AdCenter

End-User Services offered by Microsoft

Windows Live OneCare, Digital Locker, Xbox Live, and Media Center

Business Services offered by Microsoft

Microsoft Office Live Small Business, Hosted Exchange and Exchange Hosted Services, Microsoft Dynamics CRM Live, and Hosted CRM/Dynamics

With SaaS an entire finished software application can be available on-demand from some SaaS service provider. The application exists in the cloud and can be consumed from any browser. Therefore, the customer of a SaaS service provider is the end user. SaaS service provider is not only offering an entire application to the end user but that the SaaS service provider is also responsible for providing the compute power, storage, and networking infrastructure necessary to run the application. The software application may be implemented in such a way that it directly consumes resources without the need for third party infrastructure services or platform services. As a matter of fact, most of the popular SaaS offerings today are built in this fashion.

Benefits of SaaS Technology for Small Business

1. There is no need to install software. This is because the software comes to you through your internet browser. Your printer also works with the software without any installation or doing modifications.

2. The main benefit of SaaS is that the software is always up to date. The provider makes all the software updates on servers, so you don’t have to do anything.

3. You will never have to pay for software updates any more. No matter if SaaS provider update or bug-fix, you will never have to pay for them as it is all part of the service.

4. It is fully compatible with any operating system (OS) such as Linux, Mac, Windows and others – you login and use it.

5. This technology allows you to work with your colleagues, accountant, virtual assistants and others in real-time.

There are many more benefits of using this technology. It helps you to concentrate on your business and makes your business more mobile and competitive while saving you time and money.

Copyright © Ryan Mutt, All Rights Reserved. If you want to use this article on your website or in your ezine, make all the urls (links) active.

Source by Ryan Mutt

Microsoft Dynamics GP has the whole set of various reporting tools: FRx Financial Reporting, SQL Server Reporting Services, GP Report Writer, Crystal Reports, Microsoft Excel, Smart List. Dynamics GP reporting tools selection for specific case is subject of this small publication:

1. FRx. If what you need is pure financial reporting: Profit & Loss Statement (P&L), Balance Sheet, Statement of Cash Flow, plus consolidated versions of these statements – then on the first place consider FRx. FRx has connector to Dynamics GP General Ledger: summary tables, posted and unposted transactions. If you would consider generic reporting tool, such as Crystal Reports – GL link has to be designed in Crystal from scratch, and this is not as simple as you may expect. Dynamics GP GL has Period summary tables, open transactions (for open year), historical transactions to give you some information for consideration. FRx connectors do all mentioned above. FRx consolidated reporting – if in Dynamics GP you have multiple companies, FRx reporting tree allow you to consolidate BS, P&L, SCF. If you need international consolidation, FRx supports multicurrency, plus you can export your overseas subsidiary GL into Excel Spreadsheet (from SAP Business One, for example) and consolidate international branches with Dynamics GP headquarters on MS Excel level

2. Great Plains ReportWriter reporting. Here you typically modify existing forms: SOP Blank Invoice form, GL Trial Balance, RM Historical Aging, Fixed Assets Depreciation Ledger, etc.. If Dynamics GP RW doesn’t have report that you need, consider SSRS or Crystal Reports

3. Crystal Reports. Here you typically create non-financial reports: Sales, Purchasing, Inventory, Manufacturing, Payroll custom reports, often combining data with External data sources: Oracle, Lotus Notes, Microsoft Access, Warehouse Management Databases to give you few examples. CR can combine data from multiple Dynamics GP companies, as well as from Heterogeneous Databases on ODBC connection level as well as using native DB drivers. Before you dive into Crystal Reports design sea, we recommend you to review available reports for SSRS (Microsoft SQL Server Reporting Services) for Microsoft Dynamics GP. In Crystal Report design we recommend you to separate DB records selection login from CR itself: consider work out report selection in SQL Server Stored Procedure (where procedure parameters translate into CR parameters) or SQL View. Horrible stories about Crystal Report records duplications are typically associated with the fact that CR designer tried to use Crystal Reports Wizard (which does ad-hoc queries from Crystal directly to DB tables) – all these you can avoid by separating CR design from DB query (in SQL stored procedure or view)

4. If you need further help, feel free to call or email us, we are experienced Great Plains Consultants, Programmers and Developers

Source by Andrew Karasev

A non-profit organization is primarily set-up for a variety of humanitarian, environment, or social purposes and services and is not intended to make a profit for the organization or its members. However, in order to ensure its existence and financial stability, the organization still needs to generate income – from grants, donations and fundraising campaigns – and to manage where these funds go as well as their operational expenses.  The method of accounting used for non-profit services is basically the same to that of any other business or profit-oriented establishments particularly in the areas related to bookkeeping, cash-flow management, filing of taxes, and financial audits from third-party sources.    

The Non-Profit Accounting Structure

The following describes the accounting structure that every non-profit organization should have and maintain. This includes:

• Chart of Accounts — this is important to manage balances for the organization’s bank accounts. If the organization maintains credit cards, it should also be included in these charts

• Chart of Liability Accounts — everything that the non-profit organization owes is considered liability and should be tracked and managed like payroll taxes. Planned future loans and other foreseen liabilities should be anticipated and included

• Customer Charts — in the accounting for non profit organization point of view, donors and other fund providers are considered customers. All donations should be tracked each year and these are reflected on the organization’s tax return. If the organization is classified as 501(c)(3) by the IRS, receipts should be given to customers as their donations are considered tax-deductible based on the Internal Revenue Code.

• Chart for Vendors — all cash flow on expenses and payments paid to suppliers and vendors should be properly tracked and reported as part of accounting for non profit organization, particularly if the organization received federal stimulus funding

Other things to consider include maintaining duplicate and accurate copies of all documents and records in preparation for future audits. All expenses should have the proper approval sign loop and all checks issued and received should be properly documented and duplicated. Lastly, reports should be maintained on a monthly basis for a stress-free nonprofit fund accounting.

Source by Tom Hope

With the advent of cloud computing, business is able to efficiently install software systems without any capital outlay to implement. Cloud-based systems can achieve businesses considerable savings from the outset.

Because the cloud software will use the very latest cloud-based technology and be delivered as “software as a service”, the delivery method is very different to the traditional “on-premise” model of hosting. Using the cloud doesn’t require expensive on-premise hardware. So rather than traditional arrangements where you would purchase hardware and software, cloud-based software would be leased which saves on capital outlay.

Subscription-based pricing

Because you purchase cloud-based software on a licence, the price model in place would invariably be subscription-based pricing. So you would only pay for the amount of software as a service you require. Or simply, you’d only pay for the amount of server space you would require in the cloud.

What is the cloud?

Being “in the cloud” or using cloud-based technology means that the software and your data would be hosted in a highly resilient and secure data centre, managed by your software supplier.

 Because it is hosted by your software supplier you would get continual upgrades to systems and should receive best-of-breed security measures. Hosting will often be in a Tier 3 data centre, a bullet proof environment for your data where it could not be compromised in any way.

So as a business you would only be leasing the software on subscription, and the kind of deal that can often be arranged also means that savings can be made on day-to-day running of the software, as well as efficiencies found because of free updates and upgrades.

What about security?

Some businesses may want reassurances about a solution that is based in the cloud. But the software and associated data would be hosted centrally and securely in a data centre designed to prevent unauthorised access and to keep your data save.

Your date would be made accessible from anywhere with an internet connection, as long as the person is authorised to access and has the correct login and password.

Because you would often what is know as a “private cloud”, the arrangement would be that your business has its own server, with arrangements made for back-up servers in the unlikely event of an accident or disaster, which would only be accessible to you and your authorised people.

All in all the cloud offers news ways to store and manage data efficiently without capital outlay and in a save and secure environment, where only the amount of server space you need can be purchased on subscription. Now, that’s truly scalable and an efficient way for your systems to grow as you grow as a business.

Source by Sebastian Street

Software as a service (SaaS) is a software application delivery model where the vendor develops as well as operates the software application for use by its customers via the internet. Although SaaS is not limited to business applications only, it is typically considered an economical way for businesses to gain the same benefits of commercially licensed, internally operated software, without taking on the associated complexity and high initial cost that would normally go with purchasing software.

The SaaS model is well suited to many types of software. This is important since most customers may have little interest or capability in software operation, but do have considerable computing requirements. For example some applications such as Customer Relations Management, Accounting and Email, Video Conferencing as well as Human Resources are just a tip of the iceberg when looking at the original markets showing success in the SaaS field.

Although there were earlier applications delivered over the internet, the distinction between SaaS and those earlier applications is that SaaS solutions were developed exclusively to power web technologies such as the browser. The term "SaaS" was coined by John Koenig for the SDForum Software as a Service Conference in March of 2005 and has become the industry adopted reference term, generally replacing the earlier terms "On-Demand" and "ASP" (Application Service Provider).

SaaS – Reasons to adopt Software as a Service

For the reason that many companies prefer to keep their information technology operations under internal control, SaaS was originally considered a potential security and operational risk. Nonetheless, the professionals operating SaaS applications may have much better security and redundancy tools available to them, and therefore in many cases the level of service may be of better-quality.

In the past years SaaS vendors have made great progress, with both customization and publication of their programming interfaces. The availability of open source applications, inexpensive hardware and low cost bandwidth combine to offer convincing economic reasons for businesses to operate their own software applications, particularly as open source solutions have greatly improved in quality and much simpler to install.

Since software is sold and downloadable from the Internet at the touch of a button, there are vendors who offer sophisticated code protection, packaging, licensing and pricing functionality for software companies. This enables more efficient software distribution and protection while lowering overhead for developers. To learn more about SaaS take a look at www.SecureLM.net

Source by Shelly S

How will Cloud Computing affect IT Support Services.

In the 80’s it was Home Computing, in the 90’s it was Internet Computing, the 00’s was wireless computing. What’s next?????????

Cloud Computing is looking to be the way forward.

Cloud Computing, similarly to home computing and the internet will revolutionize the way people interact and use technology. Cloud computing will change the way you live.

By Definition Cloud Computing is style of computing in which dynamically scalable and often virtualized resources are provided as a service over the Internet. Users need not have knowledge of, expertise in, or control over the technology infrastructure in the “cloud” that supports them.

Any Clearer?

Cloud Computing essentially will remove capital expenditure for the consumer treating the use of a computer as a service rather than a physical purchase as the computing power will be pooled in “the cloud” allowing maximum processing power shared across many systems and infrastructures.

The server infrastructure is therefore integral to the effectiveness of cloud computing and the “virtualization” of its resources to supply the demand of the cloud users. The cloud with be able to be accessed virtually through an internet connection, the server will contain open source and or registered software which can be accessed online and used by the user from any computer with an internet connection. The virtualization of server and client hardware can be distributed to fit the demand.

Where does this put IT support?

Some of the best IT Support Companies in the world rely on maintaining client hardware issues as well as infrastructure problems and software glitches, this could all change with cloud computing as companies will have infrastructures based solely within the cloud, thus removing the need for a complex hard wired network.

IT Support Companies therefore need to identify the need to support server virtualization in order to benefit from the change to cloud computing. When companies adopt a cloud structure they’ll want an IT Support company to be able to provide adequate IT support. Those who focus on server consolidation and flexibility will be those who come out on top.

Source by Thebigblogger