If you speak to anyone currently working in community action, Head Start or Early Head Start, child care management, immigrant services, and other multi-funded entities you will hear that one major concern is the loss of data. Even if it is just a single file on a single child it is enough to create havoc, and so a lot of professionals and organizations will hesitate to make any sweeping changes to the ways that they handle their data.
Additionally, if there is some sort of switch to a new system for managing data, many organizations do not want to undergo complex training (as well as consequent training of other staff). Sadly, this puts them at risk for using software or systems that only increase the work load and make it more likely for data to be lost – including files on individual children and clients.
Luckily, there are some modern solutions that make it easier and safer than ever to handle even large and complex data sets. The COPA software is a key example of this sort of solution. It is a web based application that offers up security and ensures that data remains entirely in the hands of the individual agencies. The data is always mirrored and absolutely secure. It is always in the hands of the account holders and can be easily shared thanks to the use of the cloud.
This means that groups are responsible for implementing and / or tracking Family Engagement or Parent, Family, Community, Engagement (PFCE) per Head Start, or child care management groups (among others), never need to worry about any loss of data or difficulties in sharing essential information. Also, because the information is web based, it is available through a standard computer, but also in a mobile application too. This ensures that field work is easier and more effective than ever too.
Because so many Parent, Family, Community, Engagement (PFCE) and Family Engagement organizations are service focused, getting bogged down in data management can make them far less effective. Through the use of software like COPA it begins to be more about service delivery than information management. The connectivity of the software and the customizable reports guarantee that individual users as well as organization organizations can pull the assessments, monitoring, reports, and information needed. Because the software is so user friendly, concerns about training those involved in community action, Family Engagement frameworks or programs, and Parent, Family, Community, Engagement (PFCE) can be eliminated too.
It is easy and simple to upgrade to a modern way of managing data in your child care management and community action programs. COPA helps even those less experienced with software to easily begin using this powerful tool for providing the best community services.
Source by Mike F Miranda