This feature allows you to 'clean up' your chart of accounts as over time you may have created too many accounts producing long lists and take forever to find when processing your accounts OR you may have codes that are very similar and you do not need to gather separate information about them. For example, you may have a code for telephone rental and another for telephone toll calls. You decide that the expenses for these codes can be combined to only one account.
In the Accounts Command Center click on Accounts List. Find the codes you wish to combine. Highlight the primary code (the code you are going to transfer the transactions to) and at the bottom of the accounts list window, click the icon that says Combine Accounts. This takes you to another window where you key in the secondary code where the transactions are being transferred from.
You must be careful when combining accounts. This action can not be reversed – if you do remove the wrong account, you will have to restore to your most recent backup and enter any transactions that you had done after the backup was made.
All the transactions will be transferred from the secondary account to the account that you will continue to use (the primary account). After combining accounts is completed, the secondary account will be deleted. You do not lose the transactions from the secondary account they are just transferred to the primary account.
Please note that only local currency accounts and accounts of the same account type may be combined.
As an option, you can then go back into the accounts list and change the name of the account. For example Telephone Rental and Telephone Toll Calls transactions were combined and renamed to Telephone Expenses.
Simply drill on the white arrow next to the account code, click into Account Name (which will be highlighted blue) and type in the new description.
Source by Sonya McLaughlan