Dynamics GP Voiding Posted Transactions in Payables Management Module

There are several strategies to consider.  First one would be to void Open (or not completely applied Invoices, Payments, Credit Memos, Finance Charges, Miscellaneous Charges, Returns).  In Purchasing Series button on the left side of your home page click on Purchasing, then in the central pane locate in Transaction section Void Open Transactions button/link (modern Corporate ERP is so similar to the web interface that the link is often the same as the button, or at least this might be how you feel about new Microsoft Dynamics user interface, it is recognizable for you if you have reasonable exposure to Microsoft Office 2010, 2007 or 2003):

1. Open Transactions Voiding.  Voiding Requirements to the Voucher (Vendor Invoice, Finance Charge, Miscellaneous Charge, Return, Credit Memo) – it should be posted, plus it must be hundred percent unapplied, plus the vendor should be temporary or active.  If you are voiding Scheduled Payments, consider posting all of them in the future periods and then void them individually document by document, this procedure should result in wiping out Scheduled Payment from Great Plains PM (the procedure to void Scheduled Payments in Receivables Management module is symmetric, we can also help you with SQL scripting to remove SP from both AP or AR call us for details)

2. Historical PM transaction voiding.  Here you are restricted to Payments, Credit Memos and Returns to be voidable if they have historical status (RM3XXXX tables, versus open status RM2XXXX tables).  Additional observation – you can void historical transactions only when you have Print Historical Trial Balance marked checkbook in PM Setup window, or have Maintain History by Transaction marked on the Vendor record (or if it is propagated from Vendor Class update)

3. Customization Tools and Options.  The tool selection depends on the user interface.  If you need to customize fat client (also exposed via Citrix or Microsoft Terminal Server or Remote Desktop in small organization).  In Business Portal you naturally use Microsoft Visual Studio C# or VB.Net programming.  In the case of old traditional fat client we recommend you to review GP Dexterity, eConnect, Modifier with VBA, Extender, Web Services for Dynamics GP, and probably Integration Manager

4. PM Module transactions workflow.  Here we would like to mention just one nuance – if you post your Vendor Invoice and apply Payment / Credit Memo / return to this document – it is automatically moved to the historical tables (this is not the case, when you are in Receivables Management module, where moving transactions to history is done in Receivables Utilities)

5. Deleting the vendor in PM module.  There are nuances to consider.  First of all Vendor has its status: Active, Temporary or Inactive.  If vendor status is active, you cannot delete it if the vendor has current balance (including POP transactions or Purchase Order Processing Module activity)

6. Notes for Dynamics GP or former Great Plains Dynamics International customers in Estonia, Latvia, Poland, Georgia, Russia, Romania, Italy, Turkey, Germany, UK, Australia, New Zealand, Egypt, Saudi Arabia, Lebanon, Syria



Source by Andrew Karasev

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